Coordinator Role

Phase 4: Week 28-End of School Site

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Phase Overview

This training phase for the Coordinator role aims to teach protocols for successfully closing out the school year. It focuses on supporting clinical supervisees in completing end-of-year transitions for clients. Additionally, it emphasizes collaboration with supervisees to complete the necessary documentation for closing out supervisory relationships for the year. Effective communication strategies and detailed reporting will also be covered to ensure a smooth and thorough conclusion of the academic cycle. Participants will also learn how to assess any outstanding issues to ensure a seamless transition for both clients and staff.

Phase Goals/Objections

  1. Establish confidence in understanding of coordinator role

  2. Maintain responsibilities in supporting development of Schools as Center of Wellness

  3. Conduct End of Year Check-in

  4. Continue supporting school teams through end of school year

 

Resources

Role Development

Exhibit growth in the coordinator role by integrating the DEIB framework into professional practices and engagement. Develop strategies for managing discomfort through introspection and adherence to TSEL practices, while actively participating in regional meetings, SBMHW team gatherings, professional development, and local events. Additionally, gain insights into effective collaboration and continuous improvement within the role.

  • • Continue to navigate coordinator role and incorporate DEIB framework into practices and professional engagement

    • Continue to navigate through feelings of discomfort through introspection and upholding TSEL practices

    • Attend and collaborate in regional team meetings, SBMHW team and collaborative meetings, professional development and training, and events within the region

Supporting School Sites as Clients

Explore how to collaborate with clinicians to review and advance action plans focused on enhancing accountability, team collaboration, and client support. Learn to attend and engage in district and school site events, schedule regular site visits, and involve relevant team members. Additionally, discover opportunities to build and strengthen collaborations with community partners. This approach will help you effectively support schools and expand your network within the community.

  • • In collaboration with clinicians, continue to review progress of action plan(s) to:

    ○ Strengthen accountability in efforts to achieving core components

    ○ Strengthen collaboration of care team

    ○ Support school as client

    • Attend district and school site events for assigned schools

    • Schedule and visit each assigned school site monthly including other team members (family navigators, clinicians, clinician II’s  as needed, clinician IIs, and Career Pipeline as needed)

    • Explore existing and potential collaborations with community partners

Clinician Oversight

Conduct monthly 1:1 meetings with clinicians. Address and plan for time off during the summer months with clinicians, ensuring coverage and continuity. Explore strategies for managing potential disruptions and maintaining communication. Review how to align scheduling with overall team goals and individual clinician needs.

  • • Schedule and facilitate 1:1 with clinicians monthly

    • Discuss time off throughout the summer months with clinicians

End of Year Check-in

Learn how to conduct an end-of-year check-in with school site administration to evaluate integration elements. Review multidisciplinary systems, COST structure, ABC report data, universal referral process, billable encounters, clinical supervision model, Associate requirements, and case closure process. Ensure effective program implementation and continuous improvement.

  • • Conduct end-of-year check-in with school site administration to review progress of integration elements including:

    ○ Multidisciplinary systems

    ○ COST structure

    ○ ABC report data

    ○  Universal referral process

    ○  Billable encounters

    ○  Clinical supervision model and Associate requirements

    ○  Case closure process